Name: Trilobita DocVault
Author: trilobita

Trilobita DocVault is a WordPress document management plugin with version control and a searchable document library. Upload and organise files in the admin, then share them with your team or site visitors — with a searchable, sortable document table, Gutenberg block support, full version history, download tracking, and access control.

Key Features:

Version History – Full version history with rollback, download, and delete for every document.
Drag & Drop Upload – Intuitive drag-and-drop file upload interface in the admin.
Download Tracking – Track download counts for all documents.
Access Control – Restrict documents to logged-in users only.
Frontend Display – Responsive shortcode-powered document table with AJAX search, sortable columns, and pagination.
Gutenberg Block – Native block editor support for embedding documents.
File Type Support – PDF, DOC, DOCX, XLS, XLSX, PPT, PPTX, ODT, ODS, ODP, RTF, CSV, TXT.
Document Categories – Hierarchical taxonomy for organizing documents.
Document Tags – Flat tag taxonomy for cross-cutting labels; filter the frontend list by tag with [trdv_list tag="slug"] or show a tag dropdown with show_tag_filter="true".
Document Expiry Dates – Set an optional expiry date per document; expired documents are automatically hidden from the frontend list.
Manual Sort Order – Drag documents into your preferred order in the admin list; use [trdv_list orderby="menu_order"] to apply that order on the frontend.

Go further with Trilobita DocVault Pro

Trilobita DocVault Pro adds enterprise-grade features for teams that need more control:

Unlimited Version History – Remove the 5-version limit and keep complete history for every document.
Per-Document Access Control – Restrict individual documents to specific user roles.
Audit Trail – Full activity log with CSV export for compliance and accountability.
Email Notifications – Configurable alerts for uploads, updates, and approvals.
Document Approval Workflow – Require documents to be reviewed before publishing.
Bulk Upload – Upload multiple documents at once with duplicate detection.
Download Analytics – Detailed per-version download statistics.
Duplicate Detection – Find and merge duplicate documents to save storage.
Storage Management – Advanced tools for monitoring and cleaning up storage.

Privacy

Trilobita DocVault stores the following user data:

Uploader user ID – Stored as post meta (_trdv_uploaded_by) to track who uploaded each document version.
Download logs – When download tracking is enabled, the plugin records the downloader’s IP address, user ID (if logged in), and timestamp in a custom database table (trdv_download_log).

This data is handled in compliance with GDPR and CCPA:

The plugin registers with the WordPress privacy tools for data export and erasure requests.
A suggested privacy policy text is provided under Settings > Privacy.
IP addresses and download logs can be deleted via the WordPress personal data erasure tool.

Usage

Document Block (Gutenberg):

Add a single document with a download button directly in the block editor:

Click the + button to add a block
Search for “DocVault Document”
Select a document from the dropdown

Block options:

Layout: Full (with icon and download button) or Minimal (compact inline link)
Show/hide file type icon
Show/hide file info (type and size)
Show/hide view button (PDF and images, full layout only)
Show/hide description (full layout only)
Show/hide download count (full layout only)
Alignment (left, center, right, wide)

[trdv_list] — Document Table Shortcode:

Display a searchable, sortable table of documents on any page or post:

[trdv_list]

Parameters:

category – Filter by document category slug
tag – Filter by document tag slug
type – Filter by file type (pdf, docx, etc.)
orderby – Sort by: date, title, size, menu_order (default: date). Use menu_order to display documents in the drag-and-drop order set in the admin list. When menu_order is selected and order is not explicitly set, the list defaults to ASC.
order – ASC or DESC (default: DESC)
show_search – Show search box: true/false (default: true)
show_download – Show download button: true/false (default: true)
show_view – Show view button for PDFs and images: true/false (default: true)
show_category_filter – Show category dropdown filter: true/false (default: false)
show_tag_filter – Show tag dropdown filter: true/false (default: false)
show_type_filter – Show file type dropdown filter (only types present in the library): true/false (default: false)
show_count – Show download count column: true/false (default: false)
columns – Columns to display: title, type, size, date (default: title,type,size,date)
per_page – Documents per page (default: 20)
show_expired – Include expired documents: true/false (default: false)

Examples:

[trdv_list type="pdf" orderby="title" order="ASC"]
[trdv_list category="reports" show_search="false" columns="title,date"]
[trdv_list orderby="menu_order"]
[trdv_list show_category_filter="true" show_type_filter="true" show_count="true"]
[trdv_list show_tag_filter="true"]
[trdv_list show_download="false" show_view="true"]

Document Link Toolbar Button:

Link any selected text to a document download without leaving the block editor:

Select the text you want to turn into a download link
Click the document icon in the formatting toolbar (“Trilobita DocVault Link”)
Choose a document from the dropdown and click Apply

[trdv_link] — Inline Document Link Shortcode:

Insert a download link within any text:

[trdv_link id="123"]Download the report[/trdv_link]

Parameters:

id (required) – The document ID
new_tab – Open in new tab: true/false (default: false)
class – Add custom CSS class

Examples:

[trdv_link id="123"] - Uses document title as link text
[trdv_link id="123"]Click here[/trdv_link] - Custom link text
[trdv_link id="123" new_tab="true"]Download[/trdv_link] - Opens in new tab