Staff Schedule and Work Roster
The schedule builder: drag staff onto stackable shift lanes, with each person's marked availability shown right on the day so you plan around who is actually free.
Staff Schedule and Work Roster is a self-contained staff scheduling portal for a small team. Everything runs on your own WordPress site. Staff mark their weekly availability and it appears directly on your builder, so every shift is planned around who is actually free: that is the assist. No spreadsheets, no back-and-forth.
Staff Schedule and Work Roster Pro is a separate add-on you install alongside this one: it adds ✨ Assignment assist (one click drafts the week from availability), ▤ week templates, an availability message on the staff Availability tab, a full-schedule team calendar feed, and a read-only POS integration. See the plugin’s Settings screen or studiotoolbox.com for details.
You can explore a live demo of the Pro version for free at https://studiotoolbox.com
Your staff log in at yoursite.com/staff (works great on phones) and:
- Mark their availability on a weekly grid: the hours they can work, prefer, or would rather avoid.
- Request time off, with manager approval and clear statuses.
- See their published shifts, theirs and the whole team’s, with your schedule message for the week, and subscribe their phone’s calendar app to them.
- Trade shifts on a board: put a shift up to drop or swap, claim or offer, with qualification and clash checks built in.
You build each week in a drag-and-drop schedule builder in wp-admin:
- Day cards with stackable shift lanes and event markers, guided by everyone’s marked availability.
- Drag a name onto a shift to assign it. The builder warns about conflicts but never blocks your call.
- Publish to email every staff member their shifts; after that, only future days accept edits, and one click emails just the people whose shifts changed.
- A schedule message for each week goes out in the publish email and shows on the staff schedule tabs.
- One Approvals screen for time-off requests and shift trades, with a decision history.
- Week totals balance shifts and hours across the team, side by side with last week.
A fresh install arrives with something to explore. You start with a small sample staff who have marked their availability, this week already scheduled and published, and next week laid out as an unassigned draft to practise on. Click through the builder, the portal, and a trade before you add your own team. It only happens on a genuinely new install (a site that already has staff or schedules is never touched), and one click in Settings Builder Sample data removes all of it.