Onlinefotka Order Status Manager for WooCommerce

Custom Order Status Manager by Onlinefotka gives you full control over your order workflow. Create unlimited custom statuses, configure native WooCommerce email notifications with a powerful shortcode system, set up automatic status transitions, and let your customers track their order progress visually.

Built from the ground up with HPOS (High Performance Order Storage) compatibility and a clean, modern admin interface.

Custom Order Statuses

• Create unlimited custom order statuses
• Set status name, slug, color, and Lucide icon
• Drag-and-drop reordering
• Define allowed next statuses (workflow control)
• Include or exclude from WooCommerce reports
• Enable as bulk action in the orders list
• Configurable payment status: Paid / Unpaid / Needs Payment
• Orders remain editable in custom statuses by default
• Colored status badge in WooCommerce admin order list
• Built-in WooCommerce statuses (Pending, Processing, On Hold, Completed, Cancelled, Refunded, Failed, Draft) appear in the list too — customise their color, icon, name and auto-notes; slug and delete are protected

Email Notifications with Shortcodes

• Full integration with the WooCommerce email system
• Customer and Admin email types
• Trigger emails on status change or new order placement
• CC / BCC support for admin emails
• Powerful shortcode system — insert live order data anywhere in Subject, Heading, or Body:
  • [order_number], [order_date], [order_status], [order_total]
  • [order_items] — automatic styled product table with totals
  • [customer_name], [customer_first_name], [customer_email], [customer_phone]
  • [billing_address], [shipping_address]
  • [payment_method], [order_notes], [view_order_link]
  • [site_title], [site_url], [admin_email]
• Shortcode helper panel in the editor — click any shortcode to insert at cursor
• Test email button — send a preview to your admin email with one click
• Standard WooCommerce email wrapper (compatible with email customizer plugins)

Auto Order Notes

• Automatically add a private order note when an order enters a specific status

Auto-Transition

• Automatically move orders to another status after X hours
• Global on/off switch (disabled by default for safety)
• Per-status configuration
• WP Cron powered — respects the current order status (no overwrite on manual change)

Customer Progress Tracker

• Visual progress bar on My Account → View Order page
• Shows completed, active, and upcoming statuses in order
• Can be toggled on/off in Settings

Quick Status Change

• Change order status directly from the orders list via AJAX
• No page reload required
• Respects allowed next-status workflow

Export / Import

• Export all custom statuses as JSON
• Import on another site (skips duplicates by slug)

Dashboard Widget

• Order count per custom status directly on the WordPress dashboard

HPOS & Legacy Compatible

• Works with WooCommerce High Performance Order Storage (HPOS)
• Works with traditional post-based orders
• Declared compatible with WooCommerce cart/checkout blocks

Requirements

• WordPress 6.0 or higher
• WooCommerce 7.0 or higher
• PHP 8.0 or higher