GreenRoom streamlines bio collection for theaters to use in show programs and online. Simply create a show, and import the cast and staff list. Each person receives a unique link to submit their bio, social media info, and headshot.

Producers or stage managers can manage the show through a public production dashboard without needing admin access, and will receive regular updates about who has and has not submitted their bio.

As bios are submitted, they can be displayed on the show’s web page with an easy shortcode insertion.

Once the deadline is reached, all bios can be easily exported to common formats, including Word and Adobe InDesign Tagged Text with paragraph and character style definitions.

Key Features

CSV import of cast and staff (name, email, role, designation)
Unique token-based submission links (no WordPress account needed for show personnel)
Public production dashboard for production team to manage the show’s personnel
Drag-and-drop reordering for “In Order of Appearance” cast listings
Configurable bio length limits (words or characters)
Optional headshot upload with print-quality dimension validation
Customizable email templates for invitations, reminders, confirmations, producer status updates, and playbill editor notices
Public bio display via [greenroom show="slug"] shortcode
Export bios in HTML, Markdown, RTF, DOCX, InDesign Tagged Text, or CSV
Export headshots ZIP
Configurable formatting rules for name, role, pronouns