Appointment Booking Calendar

Appointment Booking Calendar is an appointment calendar plugin for accepting online bookings from a set of available time-slots in a calendar. The booking form is linked to a PayPal payment process.

You can use it to accept bookings for medical consultations, classrooms, events, transportation, and other activities where a specific time from a defined set must be selected, allowing you to define the maximum number of bookings that can be accepted for each time-slot.

Features:

• The customer can book an available time-slot from a defined set.
• The booking form is connected to a PayPal payment page.
• You can define the appointment booking capacity for each time-slot.
• A notification email is sent to the specified email addresses (one or more) after completing the booking payment.
• A confirmation email with the appointment data is sent to the user after completing the booking payment.
• You can assign a user to the appointment booking calendar. Users with “Editor Access Level” will get access to the appointment calendar only if it has been assigned to them.
• Exports the appointments to iCal format (Google Calendar, Outlook, Apple Calendar).
• Includes built-in captcha validation with a refresh button to prevent spam on the appointment calendar form.
• The appointment calendar has a printable list of bookings and a visual schedule view.
• You can edit the text of the notification and confirmation emails.
• Allows defining the product name at PayPal, the currency, the PayPal language, and the amount to pay for an appointment booking (you can set zero to let the user pay/donate the desired amount).
• Allows defining the working days, the exact time-slots available, and the appointment capacity of each time-slot.
• Multi-page calendar: You can configure it to show multiple months at once.
• Multiple time-slot selection: The customer can book multiple time-slots at once if allowed in the settings.
• Configurable date formats: mm/dd/yyyy, dd/mm/yyyy, dd.mm.yyyy, yyyy-mm-dd, and full text dates.
• Supports both 12-hour (AM/PM) and 24-hour (military) time.
• Export appointment data to CSV / Excel files.
• You can define the start day of the week on the appointment calendar.
• You can define the minimum available date and the maximum available date for the bookings.
• You can block specific dates or define special schedules for specific dates.
• WordPress Gutenberg Block and Elementor Widget integration.
• Modern, intuitive administration interface and publishing wizard.

Please note that this plugin is designed to accept appointment bookings linked to PayPal payments. The feature for accepting appointments without PayPal is available in the commercial versions: https://abc.dwbooster.com/download

Payments processed through the plugin are SCA ready (Strong Customer Authentication), compatible with the Payment Services Directive (PSD2 – EU).

Available Languages and Adding New Languages / Translations

The following translations are included in the appointment calendar plugin:

• Afrikaans (af)
• Albanian (sq)
• Arabic (ar)
• Armenian (hy_AM)
• Azerbaijani (az)
• Basque (eu)
• Belarusian (be_BY)
• Bulgarian (bg_BG)
• Catalan (ca)
• Central Kurdish (ckb)
• Chinese (China zh_CN)
• Chinese (Taiwan zh_TW)
• Croatian (hr)
• Czech (cs_CZ)
• Danish (da_DK)
• Dutch (nl_NL)
• Esperanto (eo_EO)
• Estonian (et)
• Finnish (fi)
• French (fr_FR)
• Galician (gl_ES)
• Georgian (ka_GE)
• German (de_DE)
• Greek (el)
• Gujarati (gu_IN)
• Hebrew (he_IL)
• Hindi (hi_IN)
• Hungarian (hu_HU)
• Indian Bengali (bn_IN)
• Indonesian (id_ID)
• Irish (ga_IE)
• Italian (it_IT)
• Japanese (ja)
• Korean (ko_KR)
• Latvian (lv)
• Lithuanian (lt_LT)
• Macedonian (mk_MK)
• Malay (ms_MY)
• Malayalam (ml_IN)
• Maltese (mt_MT)
• Norwegian (nb_NO)
• Persian (fa_IR)
• Polish (pl_PL)
• Portuguese Brazil (pt_BR)
• Portuguese (pt_PT)
• Punjabi (pa_IN)
• Russian (ru_RU)
• Romanian (ro_RO)
• Serbian (sr_RS)
• Slovak (sk_SK)
• Slovene (sl_SI)
• Spanish (es_ES)
• Swedish (sv_SE)
• Tagalog (tl)
• Tamil (ta)
• Thai (th)
• Turkish (tr_TR)
• Ukrainian (uk)
• Vietnamese (vi)

If you want to add a new translation you can add a new PO/MO file into the languages folder. If you want to provide the translation for a new language you can send us the texts and we will create the PO/MO files for you. We appreciate it if you allow sharing your translation with other WordPress users.

The Troubleshoot Area

Use the Troubleshoot Area if you are having problems with special or non-Latin characters. In most cases, changing the charset to UTF-8 through the option available in the Troubleshoot Area will solve the problem.

You can also use this area to change the script load method if the booking calendar isn’t appearing on the public website.

There are also two fields related to the iCal settings: “iCal timezone difference vs server time” and “iCal timeslot size in minutes”. The timezone difference can be adjusted to match your desired timezone relative to the server time. The “iCal timeslot size in minutes” defines the duration of each slot in the exported iCal file.

The Restricted Dates Tab

The “Restricted Dates” tab in the calendar settings lets you completely disable selected dates on the appointment calendar. This is useful for excluding public holidays or other specific dates where no appointments will be offered.

To restrict a date, click it in the date picker calendar that appears in this tab. To remove an already restricted date, click it again.

The Special Dates Tab

The “Special Dates” tab in the calendar settings lets you use a different time-slot schedule for specific dates. For example, you can have the same time-slots available for all Tuesdays in the appointment booking calendar, and use the “Special Dates” tab to override the time-slots for one specific Tuesday.

To use this section, click a date in the date picker that appears on the “Special Dates” tab and a floating panel will appear for editing the available time-slots for the selected date.

The Notification Emails

The notification emails with the appointment data entered in the booking form can be sent in “Plain Text” format (default) or in “HTML” format. If you select “HTML” format, be sure to use <br> or <p> tags for line breaks in the text.

Displaying a List of Appointments

A list of appointments on the calendar can be displayed by placing this shortcode on a page:

[CPABC_APPOINTMENT_LIST]

It can also be customized with parameters if needed, for example:

[CPABC_APPOINTMENT_LIST from="today" to="today +30 days" fields="DATE,TIME,NAME" calendar="1"]

The from and to attributes display only the appointments / bookings in the specified period (indicated either as relative days to today or as fixed dates).

There is also a group attribute to join the names of appointments made in the same time-slot (for time-slots with multiple capacity):

[CPABC_APPOINTMENT_LIST group="yes"]

The fields attribute modifies the columns to display and accepts the following items (uppercase):

CALENDAR
DATE
TIME
NAME
PHONE
COMMENTS

The styles for the list are located at the end of the file all-css.css (and can be overridden in Customization Area > Add Custom Styles):

.cpabc_field_0, .cpabc_field_1, .cpabc_field_2, ...

Opening the Calendar in a Different Month

There is a field in the settings area named “Open calendar in this initial month/year”. This can be used to display the calendar initially in a specified future month (for example, when taking bookings for an upcoming seasonal event).

Allowing Booking Multiple Appointment Slots

These settings fields are available for each appointment calendar:

• Minimum slots to be selected: The minimum number of slots that the customer must select in the booking form.
• Maximum slots to be selected: The maximum number of slots that the customer can select in the booking form.
• Close floating panel after selecting a time-slot?: Default: “Yes”. Set to “No” if the user needs to select multiple slots on the same date. The price can be set for each total number of slots below (request cost setting).

Note that the request cost field automatically updates to allow entering the price for each number of time-slots.

Exporting Appointments to CSV / Excel Files

The appointment data can be exported to a CSV file (Excel compatible) from the Bookings List page. Appointments can be filtered by date and search text so you can export only the needed appointments to the CSV file.

Appointment Calendar Theme Selection

Appointment Booking Calendar includes multiple pre-built CSS themes (including Modern, Modern II, Rounded, Friendly, Light, and Classic).

The theme can be selected in the administration area below the calendar in the settings field labeled “Calendar visual theme”.

Other Versions and Features

The free version published in the WordPress directory is a fully functional version for accepting appointments through PayPal. There are also commercial versions that include the following additional features:

• Ability to process forms/appointments without PayPal (or with optional PayPal / pay later options)
• Visual Form Builder for customizing the booking form fields
• Automated email reminders for appointments
• Coupons / discount codes
• Additional drop-down/checkbox fields for multiple prices/services
• Live calculation of appointment prices below the calendar
• Integration with Stripe, WooCommerce, Google Calendar API, Zoom, Twilio SMS, and more

For more information about the commercial versions, visit: https://abc.dwbooster.com/download